Employee Off-Boarding Checklist

Standard Email Deactivation Process

A GSU staff email account is active for at least 5 days after the HR termination date unless the staff’s director/manager/supervisor requests for their email account to be deactivated immediately.

Retirees access will remain active unless deactivation is requested by employee or manager.

A GSU student’s email account is only active for at least 2 years after last date of enrollment. There is a process of how to prepare and transfer emails before student account deactivation which is listed below.

Employee Off-Boarding Checklist for Employees Leaving USG/GSU

  • Provide written resignation notice to immediate supervisor. Supervisor submit to IIT-HR. Notice must include full legal name, last day of employment, and alternate email address.Transferring employees: Please provide name of USG Institution in notice.
  • Update phone number, address and other contact information in OneUSG Connect.A separation notice, COBRA packet, and your W-2 (in January) will be mailed to the address as listed in the system. You will have access to the portal for 3 years following your separation from the University.
  • Return GSU Property and Equipment to manager and sign equipment form
  • Return Building/Office Keys to Key Control located inside GSU Police Department
  • Return Parking Permit to Auxiliary Services
  • Return Parking Panther Card to Panther Card Office
  • Complete Exit Survey

Employee Off-Boarding Checklist for Employees Leaving IIT/ Remaining at GSU

  • Provide written resignation notice to immediate supervisor. Supervisor submit to IIT-HR. Notice must include full legal name, last day of employment, and alternate email address.Transferring employees: Please provide name of new GSU department. Please make transition effective at the beginning of pay period.
  • Return GSU Property and Equipment to manager and sign equipment form
  • Return Building/Office Keys to Key Control located inside GSU Police Department
  • Complete Exit Survey

Employee Off-Boarding Checklist forEmployee Transferring within USG

  • Provide written resignation notice to immediate supervisor. Supervisor submit to IIT-HR. Notice must include full legal name, last day of employment, and alternate email address.Transferring employees: Please provide name of USG Institution in notice.
  • Update phone number, address and other contact information in OneUSG Connect. A separation notice, COBRA packet, and your W-2 (in January) will be mailed to the address as listed in the system. You will have access to the portal for 3 years following your separation from the University
  • Return GSU Property and Equipment to manager and sign equipment form
  • Return Building/Office Keys to Key Control located inside GSU Police Department
  • Return Parking Permit to Auxiliary Services
  • Return Parking Panther Card to Panther Card Office
  • Complete Exit Survey

Retirement Checklist

  • Make an appointment with GSU Benefits Office for counseling
  • Review eligibility requirements (age and years of service)
  • Contact TRS for pension calculations
  • Provide written resignation notice to immediate supervisor. Supervisor submit to IIT-HR. Notice must include full legal name, last day of employment, and alternate email address.Transferring employees: Please provide name of USG Institution in notice.
  • Update phone number, address and other contact information in OneUSG Connect. A separation notice, COBRA packet, and your W-2 (in January) will be mailed to the address as listed in the system. You will have access to the portal for 3 years following your separation from the University.
  • Return GSU Property and Equipment to manager and sign equipment form
  • Return Building/Office Keys to Key Control located inside GSU Police Department
  • Return Parking Permit to Auxiliary Services
  • Return Parking Panther Card to obtain retiree card
  • Complete Exit Survey